Last Updated: 10/15/2025
Information We Collect
a. Information You Provide Voluntarily
We collect information you submit directly through our website, such as:
- Name and contact details (email, phone number)
- Practice or company name
- Information provided when booking a demo or audit
- Any message or inquiry sent via our contact form
b. Information Collected Automatically
When you visit our site, we may collect limited technical data:
- Browser type, IP address, and device information
- Pages visited and referring URLs
- Cookies or analytics data (e.g., via Google Analytics)
We use this information only to improve our website experience and marketing performance.
How We Use Your Information
We use collected data to:
- Respond to your inquiries or demo requests
- Provide, maintain, and improve our services
- Send relevant updates, educational materials, or offers (you can unsubscribe anytime)
- Analyze visitor behavior to enhance site performance
We do not sell or rent your personal data to third parties.
Legal Basis for Processing (GDPR)
If you are in the European Union, our legal bases for processing your data include:
Contractual Necessity: when providing requested demos or audits
Consent: when you voluntarily submit your information
Legitimate Interest: to communicate with you about SmileBot24’s services
Data Retention
We retain your information only as long as necessary to fulfill the purposes described here, or as required by law.
Sharing of Information
We may share limited data with trusted third-party tools we use for operations, such as:
- Email & CRM: Mailchimp, Woodpecker, or similar
- Scheduling: Cal.com
- Analytics & Ads: Google Analytics and Google Ads
All third parties comply with relevant data protection regulations and process your data securely.
Cookies and Tracking
We use cookies to understand how visitors interact with our site and to improve performance.
You can manage or disable cookies in your browser settings.
Your Rights (GDPR & CCPA)
You have the right to:
- Request access to your personal data
- Request correction or deletion
- Withdraw consent for marketing emails
- Object to or restrict certain processing activities
To exercise these rights, contact us at privacy@smilebot24.com
Data Security
We take reasonable technical and organizational measures to protect your data against unauthorized access, loss, or alteration.
International Data Transfers
Your information may be processed in countries outside your own (e.g., the U.S. or EU).
We ensure appropriate safeguards in compliance with GDPR.
Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with a new “last updated” date.
Contact Us
For privacy inquiries, please contact:
SmileBot24
Email: privacy@smilebot24.com
Website: www.smilebot24.com